Executive Assistant

Executive Assistant

Rate: £16.05 PAYE (inclusive of holiday pay)

Location: Bath (Hybrid)

Hours: Full time

Duration: 3 Months initially

Reference: J82660

Venn Group are currently working with an NHS organisation in the South West, who are seeking an Executive Assistant to provide a responsive and efficient support service to the Executive Director(s).

Main duties of the job:

• To act as first contact on behalf of the Executive Director(s), answering queries, filtering correspondence and bringing matters to their attention as necessary
• Be responsible for diary management, ensuring all relevant parties are briefed on meetings, that corresponding paperwork is provided and that any travel or accommodation arrangements are organised and communicated
• To arrange meetings and take minutes as requested by the Executive Director(s), ensuring the forward planner is kept up to date, drafting agendas, collating papers, finalising agenda items and timings
• Send out papers and upload to Board paper portal in a timely manner
• To ensure key personnel are briefed of actions and issues resulting from the meeting discussions
• Take and transcribe formal minutes of meetings for business and board meeting to advance level, using IT packages, including Word, Excel, Outlook, Power Point, to create high level reports and minutes
• Maintain action/activity trackers where required ensuring that information is continually updated liaising with the relevant stakeholders to record latest action status

Essential Skills:

• Relevant experience within the public sector (ideally NHS)
• Experience in diary management and taking high quality minutes

To apply for this role and for more information, please send your updated CV to Ashleigh Clarke at aclarke@venngroup.com or call 0117 930 8760

Venn Group is an equal opportunities employment business and employment agency and welcomes applications from all candidates.